PURPOSE OF POSITION:
Support the administration of the Early Learning Initiative
REPORTING TO:
Assistant Director of Dublin’s Inner-City Programmes Early Learning
Initiative
KEY RELATIONSHIPS:
* Director of the Early Learning Initiative
* Assistant Director of ELI National and Dublin’s Inner City
* Senior Coordinators
* Administrators (ELI National and Dublin’s Inner City)
* Early Learning Initiative team
* National College of Ireland
* External statutory, community and voluntary partners and
stakeholders
KEY RESPONSIBILITIES:
* Be onsite 5 days a week providing administrative support to staff.
* Support the administration of ELI with responsibility for:
* Purchase Order processing
* Stock orders and procurement procedures
* Monitoring IT laptops and phone allocations
* New staff meet and greet
* ABC programme Attendance Sheets
* Monitoring *
* Zoom accounts
* Admin task list
Tasks assigned by the ELI National and Dublin’s Inner City
Administrators
Adhere to NCI’s, ABC’s, NEIC, ELI’s and other funders as
appropriate financial procedures and ensure that expenditure is coded
correctly and labelled
* Support planning and organisation of events, seminars and
conferences
* Prepare a variety of documents including correspondence, agendas,
event programs, reports, schedules and calendars
* Take minutes in internal ELI staff meetings
* Prepare and maintain secure records, reports and organisational
data that are GDPR compliant
* Provide information as required to the ELI Director/Assistant
Director and NCI’s Finance/Facilities Department for reports,
financial returns, budgets, office accommodation and health and safety
issues.
* Any other duties as assigned by the Director or Assistant Director
SKILLS AND EXPERIENCE REQUIRED:
* Relevant qualification in administration and finance.
* Previous administration and financial processing experience,
including keeping accurate and up to date records, supporting payment
reconciliation and following financial procedures.
* Strong attention to detail and good analytical skills.
* Good time management skills with the ability to produce results to
deadlines.
* Excellent administrative and organisational skills.
* An energetic, confident, and pro-active individual with strong
interpersonal and communication skills.
* Ability to deal effectively with a wide variety of College
personnel, community stakeholders and other outside
individuals/organisations.
* Flexible approach to work as evening and weekend work may be
required
* Ability to operate as a team player in a cross disciplinary,
integrated team, sharing roles and responsibilities
* Excellent IT skills with proficiency in Ms Office suite, in
particular Excel.
SALARY: Support band (Min: € *,**Apply on
the website** – Max: € *,**Apply on the
website**) pro rata
ANNUAL LEAVE: * days pro rata
CONTRACT: Permanent
HOURS: Full - time
National College of Ireland’s mission is to widen participation in
higher education and unlock each student's potential. The College
offers students the opportunity to acquire the skills and
self-confidence to change their lives, contribute to a knowledge based
economy and become responsible, active citizens.
APPLICATION PROCESS:
To apply please e-mail your cover letter and CV both in PDF format
ONLY, quoting reference number NCI **Apply on the
website** to: * by 5: *
pm, *th of September **Apply on the
website**.
NOTE: The functions and responsibilities assigned to the ELI -
Administrative Assistant are based on the current stated role and
objectives of the ABC/ELI/National Centre Programmes and the College.
These functions and responsibilities may alter in line with any change
in the role and objectives of the ABC/ELI/National Centre Programme
and NCI.
The successful applicant will be subject to Garda Vetting and must not
have any convictions under the Sex Offenders Act **Apply on the
website**.
National College of Ireland is an equal opportunities employer.
THE IMPORTANCE OF CONFIDENTIALITY
We would like to assure you that protecting confidentiality is our
number one priority. You can expect that all enquires, applications
and all aspects of the proceedings are treated as strictly
confidential and are not disclosed to anyone, outside those directly
involved in that aspect of the process.
CANDIDATES' OBLIGATIONS
In submitting a completed Curriculum Vitae and supporting
documentation, candidates are declaring:
* That all the particulars furnished in their application are true
and correct without omission and that they are aware of the
qualifications and particulars for this position.
* That to the best of their knowledge that there is nothing in
relation to their conduct, character or personal background of any
nature that would adversely affect the position of trust in which they
would be placed by virtue of this appointment.
* Their irrevocable consent to NCI making such enquiries as deemed
necessary in respect of their suitability for the post in respect of
which their application is made.
* Their acceptance and confirmation of the entitlement of NCI, as
appropriate to, reject their application, or to terminate their
employment (in the event of a contract of employment having been
entered into on foot of this competition) if they have omitted to
furnish NCI with any information relevant to their application or
their continued employment or where they have made any false statement
or misrepresentation relevant to this application or their continuing
employment with the College. #
Candidates should note that they may be required to submit documentary
evidence in support of any particulars given by them in their
application for the post.
DATA PROTECTION ACTS **APPLY ON THE WEBSITE** TO **APPLY ON THE
WEBSITE** AND THE FREEDOM OF INFORMATION ACTS **APPLY ON THE WEBSITE**
TO **APPLY ON THE WEBSITE** AS AMENDED
Data collected for the purposes of recruitment activities
_NCI conducts recruitment processes to fill vacancies within the
college. When applying for these competitions applicants are asked to
submit a range of documents, e.g., a completed application form, CV
and/or a personal statement or cover letter. For the purposes of
recruitment activities, we will not collect any personal data that we
do not need to assess your candidature for a role with us._
LEGAL BASIS FOR PROCESSING
_NCI ’s legal basis for the processing of this data is a combination
of individual consent, contractual necessity and legal obligations._
WITHDRAWAL OF CONSENT
_Applicants can withdraw their consent for the processing of their
personal data at any time by notifying the College. It is important to
note that withdrawal of consent prior to the completion of the process
will be considered as a withdrawal of the application._
What we do with your data
_People who are directly employed by NCI and are based in Ireland
process all the personal data collected for both recruitment and HR
purposes._
SHORTLISTING
_HR draft up the shortlisting documents and provide the initial
screening to determine if a person meets the essential criteria of the
competition. A shortlisting panel is generally made up of two senior
grade staff members from the relevant department for which the role is
being recruited._
SHARING OF YOUR DATA
_Where you have been successfully shortlisted for a post, each
interview panel member will be furnished with a copy of the relevant
information of those who will be attending interview in order that
they can review applications in advance of the interview process. All
such information will be returned to NCI and shredded following the
competition process. Some of the interview panel will be external
interviewers, who are not employees of NCI but are engaged for the
purpose and are strictly subject to the rules and policies of the
College._
ACCESS
_Applicants can request and receive access to their data at any time
and can request and receive a copy of this data, in
electronic/transferable format._
ERASURE
_Applicants can request the data held be erased. In this case, the
application for a position is considered withdrawn. _
RECTIFICATION
_Applicants can have any incorrect information corrected._
OBJECTION / WITHDRAW
_Applications can object to this information being processed and/or
can request to withdraw from the application process _
COMPLAIN
_Applicants can make a complaint to our internal __Information
Governance and Data Protection Officer_
NCI INFORMATION GOVERNANCE AND DATA PROTECTION OFFICER
National College of Ireland, Mayor Street, IFSC, Dublin 1
Tel (Direct): + * * ;
Tel (Reception): + * *
And/or make a complaint to the relevant authority
Data Protection Commission, * Fitzwilliam
Square South, Dublin 2, D * RD**Apply on the
website**
Tel: + * (0) * **Apply on
the website**
National College of Ireland is an equal opportunities employer and is
a Member of the Athena SWAN Charter. NCI is committed to serving our
diverse community and welcomes applications from underrepresented
groups.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
